Service
Documents that process themselves
Supplier invoices, delivery notes, contracts, forms: we read them with OCR and AI, extract the data you need and send it to your ERP, your accounting software or a sheet. Your team only reviews what doesn’t add up.
01What we do
What we do
Document capture
From email, a shared folder, a scanner or a phone photo: every document comes in through the same door.
Extraction with OCR and AI
Supplier, tax ID, dates, amounts, line items, clauses: we extract the fields you need, even from documents with no fixed layout.
Validation
We check totals, duplicates and data against your master records; anything uncertain goes to a review queue.
Into your systems
Validated data lands in your ERP, accounting or document system, with the original document linked.
02Why it matters
Why it matters
No more manual data entry
Typing data from a PDF into a program is exactly the kind of work nobody should be doing.
Faster month-end
With invoices recorded daily, closing the month stops being a race.
Traceability
Every recorded figure links to its document and to whoever approved it.
03How we do it
How we do it
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We gather samples
A batch of real documents from different suppliers and formats, to understand the variety.
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We define fields and rules
Which data you need, which checks apply and what counts as an exception.
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We measure accuracy
We test on documents not used for setup and show you the hit rate field by field.
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We go live with review
At first everything is reviewed; as accuracy is confirmed, only the exceptions.
04Examples
What we automate
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Supplier invoices
- Today
- Invoices arrive by email and someone enters them one by one into the accounting software.
- Automated
- They are read on arrival, recorded as drafts with the PDF attached, and only uncertain ones ask for review.
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Contract review
- Today
- Every contract is read in full to find renewal dates and penalties.
- Automated
- Key clauses are extracted to a table and a reminder is created before each renewal.
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Delivery notes
- Today
- Signed delivery notes are scanned and matched to orders by hand.
- Automated
- The note is read, matched to its order, and differences are flagged for review.
Examples of the kind of project we do; each one is designed around your process.
Usual tools
- OCR
- OpenAI
- Claude
- n8n
- Python
- QuickBooks
- Odoo
- Google Drive
We work with what you already use; this list is only a guide.
05Questions
Frequently asked questions
Does it handle invoices in different layouts?
Yes. We combine OCR with language models, which don’t depend on fixed templates per supplier. We measure accuracy on your own documents before going live.
What about scanned or photographed documents?
Those too, as long as they are legible. Image quality affects accuracy; if needed, we suggest simple scanning guidelines.
Does it work with e-invoicing?
When an invoice arrives in a structured format such as XML or UBL, we read it directly, without OCR. The automation handles both kinds.
06Other services
Other services
Shall we start with your process?
Tell us which task eats your team’s time. In the free audit we tell you what to automate first, with which tools, and what it would cost.